Training Kit on Participatory Spatial Information Management and Communication. CTA/IFAD

Module M07 - Project Structuring and Initial Reconnaissance

Unit M07U05: Arranging Project Logistics

Introduction

This Unit covers the steps that need to be taken to make the arrangements for the logistical aspects of participatory mapping projects. Logistical aspects of participatory mapping vary from project to project. The more complex and ambitious the mapping project, the more demanding the logistical arrangements. All projects, whether they involve single communities or multiple communities and ethnic groups in a large area, must handle logistical details for mapping exercises in the field, workshop venues (which are often in cities) and travel for community members and technical staff. Other matters to be arranged include contracts for workshop space, room and board for project participants during workshops, equipment rental or purchase and production and distribution of the final maps. Additional staff must be hired and vehicles made available – in short, a variety of logistical arrangements are required for the project to run smoothly. All of these arrangements must be made in a timely fashion, and many must be in place during the earliest stages of the project and before project activities get underway.

Unit objectives / expected outcomes

After the completion of the Unit the trainee will be able to:

  • sketch out logistical requirements for complex and simple projects, including:
    • travel;
    • workshops;
    • research materials, supplies, equipment and services;
    • printing the final maps;
  • explain how these logistical arrangements are made.

Content outline, main topics covered and suggested sequencing

This Unit focuses on the topics listed below:

  1. Arranging project logistics (PPT No. 1) (30 min)
  2. Sketching out the logistical arrangements for a relatively complex project (Exercise No. 1) (1¼ hrs)

Keywords / key concepts

Logistics, contracts, travel arrangements, rental arrangements, decision making

Components of the Unit

Exercises

Handouts for Trainee (to be distributed in printed format):

Handouts for Trainee (to be distributed in digital format)

Presentations

Equipment needed

Computer, beamer, marker pens, A5 cards, large sheet of craft paper, pin board

Additional downloads


Source: CTA. 2010. Training Kit on Participatory Spatial Information Management and Communication. CTA, The Netherlands and IFAD, Italy (ISBN: 978-92-9081-446-7)