Training Kit on Participatory Spatial Information Management and Communication. CTA/IFAD

Module M07 - Project Structuring and Initial Reconnaissance

Unit M07U02: Project Design and Financing

Introduction

This Unit deals with the design and financing of participatory mapping projects. The budget is an integral piece of the project design because all projects of this sort need financial backing. The project design may be modest if the area to be mapped is small with only one or a few communities within a circumscribed territory. A project design of greater complexity will be needed for larger, more ambitious projects involving extensive areas, numerous communities and a team comprised of many villagers and technicians. No matter the size of the task, the project must be carefully and thoroughly designed and a budget covering all of the activities must be developed. Funds should be secured before the mapping work begins.

Unit objectives / expected outcomes

After the completion of the Unit the trainee will be able to:

  • discuss the dimensions of project design and financing;
  • list the reasons for a (hypothetical or real) mapping project and its objectives;
  • describe the methodology to be used and the sequencing of activities;
  • calculate the project cost, develop a budget and devise a plan for raising funds to cover the project that describes the expected results;
  • discuss the consequences of good vs. poor planning.

Content outline, main topics covered and suggested sequencing

This Unit focuses on the topics listed below:

  1. Project rationale via problem tree analysis (Exercise No. 1) (60 min)
  2. Project design and financing (PPT No. 1) (20 min)
  3. Brainstorming for checklist and budget preparation (Exercise No. 2) (50 min)
  4. Problem sharing and solution finding through the Margolis Wheel (Exercise No. 3) (50 min)

Keywords / key concepts

Project design, project budget, proposal, finances, project purpose, results, activities, inputs, unit costs, quantities, resources, implementation schedule

Components of the Unit

Exercises

Handouts for Trainee (to be distributed in printed format):

Handouts for Trainee (to be distributed in digital format)

Presentations

Duration

3 hours

Additional trainer resources

  • Mac Chapin and Bill Threlkeld. 2009. Mapping Indigenous Lands: A Practical Guidebook. Center for the Support of Native Lands, Arlington, USA.
    tinyurl.com/yhzny84;
    “Chapter 2, Addendum: Project Design” (pages 26–29) and “Chapter 3: Finances: Preparing a Project Proposal and Securing Funds” (pages 30–35).
  • A New Trail: Fundraising for Cultural Research and Land Use and Occupancy Studies. 2007. Prepared by the Aboriginal Mapping Network and Ecotrust Canada with support from the Walter and Duncan Gordon Foundation (updated version November 2007) Available online as PDF:
    tinyurl.com/yb3u9mm Last accessed: 19 November 2009

Equipment needed

Computer, beamer, three pin boards, pins, A5 cards (various colours), marker pens, scissor, masking tape, large sheets of paper and one watch or electronic timer, one object to make a noise (e.g. a cup and spoon or bell)

Additional downloads


Source: CTA. 2010. Training Kit on Participatory Spatial Information Management and Communication. CTA, The Netherlands and IFAD, Italy (ISBN: 978-92-9081-446-7)